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Communicators’ Guild

Constitution and By-Laws

 

 

Preamble

 

We, the members of the Communicators’ Guild, in order to form better Organization and to secure to ourselves the blessings of the Academe, do establish and promulgate this constitution.

 

Article I

The Organization

 

Section 1. The Organization shall be known as the Communicators’ Guild.

Section 2. The Organization shall be based in New Era University, New Era, Quezon City, and shall abide by the rules and regulations of the school.

Section 3. The Organization shall be affiliated with the Central Student Council of New Era University.

 

Article II

Objectives

 

Section 1. The Organization shall train its members in the various fields of mass communication.

Section 2. The Organization shall lead its members towards academic excellence.

Section 3. The Organization shall facilitate the development of the talents of its members.

Section 4. The Organization shall train its members in responsible leadership.

Section 5. The Organization shall foster fellowship among members.

 

Article III

Membership

 

All Mass Communication students currently enrolled in New Era University, New Era, Quezon City, shall automatically be members of the organization.

 

Article IV

Rights and Duties of Members

 

Section 1. All members shall abide by this constitution and by-laws.

Section 2. All members shall support and participate in all activities of the Organization.

Section 3. All members shall have the right to suffrage, unless otherwise stated in this constitution and by-laws.

Section 4. All members shall have the right to request an audience with the Executive Committee of the Organization, within reason.

Section 5. Only members shall have the exclusive right to hold office in the Executive Committee, Special Committees, and Sub-Committees or be members thereof.

Section 6. All members shall have other rights as stated in the New Era University Student Handbook and other similar materials as may be issued by the University.

Section 7. All members shall have other rights as may be provided for by pertinent laws of the government of the Philippines, provided they are not in violation of relevant regulations and policies of New Era University.

 

Article V

Organizational Structure

 

Section 1. The Organization shall be governed by the Executive Committee, which will be composed of the President, the Executive Vice-President, the Vice-President for Internal Affairs, the Vice-President for External Affairs, the Executive Secretary, the Treasurer, the Auditor, the Public Relations Officer, and the eight (8) Year-Level Representatives.

Section 2. The Executive Committee may appoint any number of support staff as the need may arise, through a majority vote with a quorum present.

Section 3. The support staff shall attend the meetings of the Executive Committee when required to do so.

Section 4. Under the Executive Committee will be three (3) Special Committees – the Academic Committee, the Visual and Literary Arts Committee, and the Performing Arts Committee.

Section 5. Sub-Committees shall be under the supervision of their respective special committees, to be determined by the Executive Committee through a majority vote with a quorum present.

Section 6. The Executive Committee shall have the exclusive right to vote on procedural matters concerning the Organization, the Special Committees, and the Sub-Committees, unless otherwise stated in this constitution and by-laws or in the constitution and by-laws of the sub-committees.

 

Article VI

Special Committees

 

Section 1. The special committees, except for the Academic Committee, shall be managed by a Chairperson, who shall be an elected Executive Committee Officer appointed by the Executive Committee through a majority vote with a quorum present.

Section 2. The Academic Committee shall be managed by the President and the Executive Secretary of the Executive Committee together with the Year-Level Representatives.

Section 3. The Academic Committee shall monitor the academic records and performance of the members.

Section 4. The Visual and Literary Arts Committee shall supervise all activities of the Organization involving visual and literary arts.

Section 5. The Performing Arts Committee shall supervise all activities of the Organization involving performing arts.

Section 6. The special committees shall fulfill other obligations as may be determined by the Executive Committee through a majority vote with a quorum present.

 

Article VII

Sub-Committees

 

Section 1. The sub-committees shall have one Chairperson, who shall be appointed by the Executive Committee through a majority vote with a quorum present, subject to the approval of the Adviser and the Mass Communication Department Chairperson, unless otherwise stated in the sub-committee’s constitution and by-laws.

Section 2. The Chairperson shall recommend to the Executive Committee an Assistant Chairperson and a Secretary. The Executive Committee with a quorum present shall approve the recommendations, subject to the approval of the Adviser and the Mass Communication Department Chairperson.

Section 3. The sub-committees shall fulfill their duties as stated in their constitution and by-laws.

Section 4. The sub-committees shall fulfill other obligations as may be determined by the Executive Committee through a majority vote with a quorum present.

Section 5. The Executive Committee may form a sub-committee through a majority vote with a quorum present.

 

Article VIII

Election of Officers and Terms of Office

 

Section 1. Elections for the Offices of the President, the Executive Vice-President, the Vice-President for Internal Affairs, the Vice-President for External Affairs, the Executive Secretary, the Treasurer, the Auditor, the Public Relations Officer, and the two Year-Level Representatives each for the second-, third-, and fourth-year levels shall be held annually before the final examinations for the second semester

Section 2. The two first-year Representatives shall be appointed by the Executive Committee through a majority vote with a quorum present, subject to the approval of the Adviser, two weeks after the start of classes for the first semester.

Section 3. The candidates with the biggest number of votes in their respective offices shall be the victors.

Section 4. The candidates for second-, third-, and fourth-year Representatives shall receive valid votes only from their peers.

Section 5. The candidates for second-, third-, and fourth-year Representatives who shall receive the second-greatest number of votes in their respective offices shall also be victors.

Section 6. In case of a tie vote for an Office, the Executive Committee shall determine the victor through a majority vote with a quorum present.

Section 7. Candidates for the President, the Executive Vice-President, the Vice-President for Internal Affairs, the Vice-President for External Affairs, and the Executive Secretary shall come from the incoming senior batch.

Section 8. Candidates for the Year-Level Representatives shall come from the respective year they represent.

Section 9. No Octoberian graduates are allowed to hold any office for the coming academic year.

Section 10. The terms of office of all Executive Committee officers shall begin at the onset of the coming academic year, or at the oath-taking ceremony in the case of the first-year Representatives, and shall terminate on the last day of the academic year.

Section 11. The incumbent Executive Committee shall facilitate and organize the elections

Section 12. No graduating students are allowed to vote during the elections for the Offices of the Executive Committee.

 

Article IX

Duties of the President

 

Section 1. The President shall preside over all the meetings of the Organization and of the Executive Committee.

Section 2. The President shall be the ex officio chairman of all the special committees and the sub-committees.

Section 3. The President shall ensure that the Adviser of the Organization is informed of all the decisions undertaken by the Organization.

Section 4. The President shall lead the Organization and the Executive Committee in the fulfillment of the Organization’s duties.

Section 5. The President shall be responsible for making the annual report of the Organization’s performance and accomplishments.

Section 6. The President shall not hold any executive office in another University organization.

Section 7. The President may delegate other duties to the Officers of the Executive Committee, special committees, and sub-committees as he may deem necessary.

Section 8. The President has the authority to decide on all procedural matters in the absence of a quorum.

 

Article X

Duties of the Executive Vice-President

 

Section 1. The Executive Vice-President shall render immediate support to the President.

Section 2. The Executive Vice-President shall take over the functions of the President in the latter’s absence.

Section 3. The Executive Vice-President shall succeed the President in the event of the latter’s removal from office for whatever cause.

Section 4. The Executive Vice-President shall coordinate the functions of the two other Vice-Presidents.

Section 5. The Executive Vice-President shall fulfill all other duties as may be determined by the President of the Executive Committee.

 

Article XI

Duties of the Vice-President for Internal Affairs

 

Section 1. The Vice-President for Internal Affairs shall coordinate all the activities of the Organization inside the University.

Section 2. The Vice-President for Internal Affairs shall take over the functions of the President in the absence of the President and the Executive Vice-President.

Section 3. The Vice-President for Internal Affairs shall fulfill all other duties as may be determined by the President of the Executive Committee.

 

Article XII

Duties of the Vice-President for External Affairs

 

Section 1. The Vice-President for External Affairs shall coordinate all the activities of the Organization outside the University.

Section 2. The Vice-President for External Affairs shall spearhead the efforts of the Organization to forge affiliations with outside organizations.

Section 3. The Vice-President for External Affairs shall take over the functions of the President in the absence of the President, the Executive Vice-President, and the Vice-President for Internal Affairs.

Section 4. The Vice-President for External Affairs shall fulfill all other duties as may be determined by the President of the Executive Committee.

 

Article XIII

Duties of the Executive Secretary

 

Section 1. The Executive Secretary shall maintain and control all the records of the Organization.

Section 2. The Executive Secretary shall prepare all the official communications of the Organization.

Section 3. The Executive Secretary shall record the minutes of the meetings of the Organization.

Section 4. The Executive Secretary shall coordinate the functions of the support staff.

Section 5. The Executive Secretary shall fulfill all other duties as may be determined by the President of the Executive Committee.

 

Article XIV

Duties of the Treasurer

 

Section 1. The Treasurer shall have authority over the funds of the Organization and shall maintain the necessary records.

Section 2. The Treasurer shall coordinate with the University Administration for the release of the funds needed by the Organization.

Section 3. The Treasurer shall prepare a regular report on the financial status of the Organization.

Section 4. The Treasurer shall fulfill all other duties as may be determined by the President of the Executive Committee.

 

Article XV

Duties of the Auditor

 

Section 1. The Auditor shall inspect all the financial reports of the Organization.

Section 2. The Auditor shall submit an audit of the financial status of the Organization to the Executive Committee at the end of every semester.

Section 3. The Auditor shall fulfill all other duties as may be determined by the President of the Executive Committee.

 

Article XVI

Duties of the Public Relations Officer

 

Section 1. The Public Relations Officer shall spearhead the information campaigns of the Organization.

Section 2. The Public Relations Officer shall fulfill all other duties as may be determined by the President of the Executive Committee.

 

Article XVII

Duties of the Year-Level Representative

 

Section 1. The Year-Level Representatives shall be the liaison officers between the Executive Committee and their peers.

Section 2. The Year-Level Representatives shall fulfill all other duties as may be determined by the President of the Executive Committee.

Section 3. The Year-Level Representatives shall monitor the academic records of their peers as members of the Academic Committee.

 

Article XVIII

Duties of the Special Committee Chairperson

 

Section 1. The special committee Chairperson shall lead the special committee in the fulfillment of its duties.

Section 2. The special committee Chairperson shall attend the Executive Committee meetings when required by the President of the Executive Committee.

Section 3. The special committee Chairperson shall fulfill all other duties as may be determined by the President of the Executive Committee.

 

 

 

 

 

 

 

Article XIX

Duties of the Sub-Committee Chairperson

 

Section 1. The sub-committee Chairperson shall lead the sub-committee in the fulfillment of its duties.

Section 2. The sub-committee Chairperson shall attend the Executive Committee meetings when required by the President of the Executive Committee.

Section 3. The sub-committee Chairperson shall fulfill all other duties as may be determined by the President of the Executive Committee.

 

Article XX

The Adviser

 

Section 1. The Adviser shall be a Mass Communication professor appointed by the University Administration.

Section 2. The Adviser shall serve for two (2) consecutive academic years and shall be eligible for reappointment.

Section 3. The Adviser shall be informed of all activities of the Organization.

Section 4. The Adviser shall serve as the liaison officer between the Organization and the University Administration.

Section 5. The Adviser shall counsel the Executive Committee on procedural matters.

Section 6. In case of a tie vote in Executive Committee proceedings, the Adviser shall cast the deciding vote.

 

Article XXI

Impeachment, Resignation, and Expulsion from the Organization, Sanctions,

and Succession

 

Section 1. An Officer may be removed from Office through impeachment or resignation.

Section 2. An Officer may be impeached for failure to perform the functions of the Office, violation of the Constitution and By-Laws of the Organization, and insubordination.

Section 3. Except for the Offices of the President and of the Year-Level Representatives, a vacated Office shall be filled by appointment of an incumbent Executive Committee Officer through a majority vote of the Executive Committee with a quorum present.

Section 4. In the event that the both Offices of the President and of the Executive Vice-President are vacant, the Vice-President for Internal Affairs shall succeed the President. In the event that the Office of the Vice-President for Internal Affairs is also vacant, the Vice-President for External Affairs shall succeed the President. In the event that the Office of the Vice-President for External Affairs is also vacant, the Executive Committee shall appoint an incumbent Executive Committee Officer through a majority vote with a quorum present, subject to the approval of the Adviser.

Section 5. In the event that an Office of the Year-Level Representative is vacant, the Executive Committee shall appoint a qualified member to fill the vacated Office through a majority vote with a quorum present, subject to the approval of the Adviser.

Section 6. A member shall be expelled from the Organization if the member is no longer an enrolled Mass Communication student of New Era University, Diliman, Quezon City.

Section 7. The Executive Committee shall have the authority to impose sanctions on erring members through a majority vote of the Executive Committee with a quorum present, subject to the approval of the Adviser. Sanctionable offenses include absence in Assemblies, non-participation in the activities of the Organization, and other transgressions.

 

Article XXII

Meetings

 

Section 1. The Organization shall have at least three (3) General Assemblies every academic year – the first and second General Assemblies, and the Annual Mass Communication Awards Ceremony.

Section 2. The first General Assembly shall be held within four (4) weeks after the opening of classes for the first semester. It shall include the oath taking of the elected first-year representatives and other officers, the presentation of the calendar of activities of the Organization, and other matters.

Section 3. The second General Assembly shall be held within three (3) weeks after the start of classes for the second semester. It shall include the presentation of the accomplishments of the Organization for the first semester and other matters.

Section 4. The Annual Mass Communication Awards Ceremony shall be held at a convenient date, to be determined by a majority vote of the Executive Committee with a quorum present subject to the approval of the University Administration, on the last month of the academic year. It shall recognize the achievements of the members for the academic year.

Section 5. The Executive Committee shall hold regular meetings.

Section 6. The special committees and the sub-committees shall hold regular meetings, which shall be communicated in advance to the Executive Committee.

Section 7. The Year-Level Representatives may hold meetings with their peers upon approval of the President or the Adviser.

Section 8. Special meetings may be called by the President or by the Adviser provided proper notice is accorded to the members.

Section 9. A quorum shall be one-half of all the Executive Committee officers rounded up.

 

Article XXIII

Fees and Funds

 

Section 1. All members shall pay a semestral fee to be determined through a majority vote of the Executive Committee with a quorum present, subject to approval of the Adviser and of the University Administration. Collection of this fee shall be done through the University Cashier.

Section 2. Other funds to be raised shall be determined through a majority vote of the Executive Committee with a quorum present, subject to approval of the Adviser and of the University Administration.

Section 3. The funds of the Organization shall be used to support in-campus activities of the Organization, to purchase necessary equipment for academic and aesthetic pursuits, to aid qualified members in off-campus activities, to establish affiliations with outside organizations, and to finance other activities and pursuits of the Organization.

Section 4. The funds shall be withdrawn only through a request specifying the amount needed and its use bearing the signature of the requesting party. The amount requested shall be released upon approval of the Treasurer, the Auditor, the President, the Adviser, and the University Administration.

 

Article XXIV

Emblem

 

Section 1. The Organization shall have an official emblem for the exclusive use of the members.

Section 2. The emblem shall be displayed only in a dignified and appropriate manner.

 

Article XXV

Amendments

 

Section 1. A majority vote of the Executive Committee with a quorum present is needed to issue a recommendation to amend this Constitution and By-Laws. The recommendation shall be forwarded to the members for a vote. A simple majority of the votes cast shall ratify the amendments to the Constitution and By-Laws.

Section 2. The members shall be duly informed of the proposed amendments at least two weeks before the plebiscite.

 

Article XXVI

Transitory Provisions

 

Section 1.Until a new set of officers is elected under this constitution and by-laws, there shall be two (2) Executive Vice-Presidents.

Section 2. The candidate for President with the second-biggest number of votes in the most recent elections shall occupy the other office of the Executive Vice-President.

Section 3. In the event of the removal from Office of the President of the Executive Committee, the Executive Committee shall appoint through a majority vote with a quorum present an Executive Vice-President to fill the vacated office.

 

 

 

 

 

Article XXVII

Ratification

 

Section 1. This constitution and by-laws shall take effect immediately after the approval of the members, through a simple majority of the votes cast in a plebiscite held for the purpose.

Section 2. This constitution and by-laws shall supersede all previous constitutions and by-laws of the Organization.

Section 3. All constitutions and by-laws of the sub-committees shall abide by this constitution and by-laws.